Vacancy: Executive Assistant
Summary
The Executive Assistant is a supportive force who empowers our senior leadership to deliver the mission of a growing non-profit and multistakeholder organization. They are a proactive problem solver with exceptional communication skills and meticulous attention for detail.
This person should have experience working in an on-line/remote office environment, performing administrative duties, and providing support to the leadership. Given the dynamic nature of the role, the Executive Assistant will need to be flexible and consistent while maintaining the confidentiality of organizational data, systems and operations.
Primary Duties and Responsibilities
Support the CEO and COO primarily, and provide additional support to senior management team members, as directed, to ensure that organization goals and objectives are accomplished and that operations run efficiently.
Maintain, refine and improve current processes and optimize procedures for efficiency and productivity, related to strategic implementation & governance.
Assist and communicate with leadership in resource coordination, decision-making, program management, and initiative implementation.
Plan and orchestrate work to ensure that leadership priorities are met, organizational goals are achieved, and best practices are upheld.
Responsibilities
Leadership support:
Coordinate scheduling & calendar management for the CEO and COO (and Senior Management Team (SMT) on ad-hoc basis), as well as content and flow of information to the SMT and the Board.
Support in scheduling & planning meetings and activities for the CEO and COO and managing other leadership logistics.
Provide administrative and office support for the CEO and COO and wider SMT, such as seeing through processing of contracts with service providers and partners, and maintenance of (digital) filing and CRM systems.
Able to take on, manage and complete small projects for CEO and COO.
Governance support:
Coordinate planning of Board and Committee meetings, prepare and send pre-reads, take minutes.
Support in Board elections.
Assist with onboarding new board members.
Serve as liaison for Board members on information requests. Ensure transparent and accessible information for Board members.
Streamlining strategic implementation and efficiency:
Support CEO/ Senior Managers in coordination with staff regarding strategic vision & leadership and governance.
Support and coordinate the annual strategic planning process.
Support the COO to maintain and develop SLCP’s risk register.
Develop and build on relationships throughout the organization for responsiveness of strategic operations and help define new operational activities by working with CEO, COO and senior managers on special projects.
Work with the CEO, COO and SMT to enhance & implement effectiveness and efficiency related tools, policies and procedures.
From time to time the Executive Assistant may be required to support with other relevant duties and activities, in line with SLCP’s position as a small but growing organization.
Required skills and qualifications
Four or more years of experience in an administrative role reporting directly to upper management.
Confident self-starter with the ability to take initiative and get things done.
Structure oriented and keen attention to detail with the patience and rigor to carry out tasks accurately and to a high quality.
Fully proficient in the English language, including high-quality written English. Dutch is an advantage.
High level of integrity and discretion, awareness of sensitivity of information, maintaining a professional approach and work ethic and strict confidentiality with sensitive information and documents.
Proficient in Microsoft Office (Word, Excel & PowerPoint in particular) and experience/quick learner in other software tools.
Customer service oriented, willing to support team-mates & board members and to prioritize wider needs of the organization.
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
Flexible team player, willing to adapt to changes and unafraid of challenges.
Experience in developing internal processes and (digital) filing systems.
Energetic mindset, focused on developing creative and innovative solutions.
Proven success in a project coordination/management role, and experience in managing internal events would be an advantage.
The Executive Assistant will ideally be based in the Netherlands within commuting distance of Amsterdam for regular in-person check ins with CEO.
How to apply
If you are interested in applying for this position, please send your CV and a cover letter to coordinator@slconvergence.org before end of day Friday 13th of September, 2024. Please explicitly note the ‘ROLE’ for this vacancy in the email title.
We will be reviewing applications on a continuous basis, with the aim of conducting initial interviews as quickly as possible.
About the Program
The Social & Labor Convergence Program (SLCP) is a multi-stakeholder initiative with over 250 signatories striving for decent working conditions in global supply chains. Central to SLCP’s mission is the Converged Assessment Framework (CAF) - a universal social assessment tool that eliminates the need for proprietary social audits - allowing saved resources to be redirected into improvement programs for workers. In addition, SLCP supports stakeholders in accessing credible and actionable social and labor data for Human Rights Due Diligence implementation and enables collaborative solutions to improve working conditions. Since launching in 2019, over 11,000 facilities in more than 50 countries have started using the CAF, unlocking an estimated $25m annually by reducing duplicative audits. Over 80 prominent brands and standard holders now publicly accept SLCP data. SLCP is registered as an independent non-profit foundation (stichting) based in the Netherlands.
Find out more at: www.slconvergence.org
Our four core values are:
Rigorous: ensuring the quality of our work, the credibility of our system and the integrity of our data
Impartial: inclusive and fair in our treatment of colleagues, supply chain actors and others committed to improving social and labor conditions, with the interests of workers at the heart of everything we do.
Collaborative: working actively with our colleagues, signatories and partners to facilitate change and achieve greater impact
Progressive: always looking to improve the usefulness and effectiveness of the tools and services we provide.
SLCP has developed a Competency Framework including specific description of responsibilities and expectations on behavior linked to each specific role.
SLCP is committed to diversity and inclusion and we encourage all applicants no matter age, race, nationality, sexual orientation, disability, sex and gender identity, religion, or political affiliation to apply for vacancies. It’s not just the right thing to do – diversity of thought, actions, and ideas makes our organization stronger.
